Open until filled – First Review of Applications 08/20/18
The Town of Paradise Valley is currently seeking a Capital Projects Administrator to implement the Town’s Capital Improvement Program and manage individual infrastructure and building projects from scope development through construction. Performs paraprofessional research work, including cost analysis, coordination and implementation of various development, redevelopment and capital improvement projects.
Manages a wide range of capital projects during design and construction through a myriad of delivery methods including traditional hard bid as well as alternative delivery methods.
Manages the procurement process for both design professionals and contractors in accordance with Town policies and State Statutes.
Performs paraprofessional and administrative duties involving cost analysis, funding verification, accounting tasks, budget impact information and data support on projects in the Capital Improvement Plan or development review process.
Receives, prepares and completes various forms, reports, correspondence, contracts, grant documents, purchase orders, billing documents, presentations or other documents.
Conducts a variety of technical studies for various reports, operational analysis, cost-benefit analysis and impact and feasibility impact as they relate to a specific program area or project.
Composes, revises and edits a variety of routine-to-difficult correspondence, reports and information materials, from rough notes, drafts, dictation and/or brief oral instruction: types, formats, edits, revises and proofreads reports, correspondence, memoranda, contracts, agreements, technical charts, and tables and other specialized and technical materials ranging from routine to complex; proofreads and checks typed and other materials for accuracy and completeness and for compliance with policies and regulations.
Meets with department staff to determine project intent and scope of work.
Establishes preliminary project design requirements and coordinates preparation of preliminary cost estimates.
Responsible for the annual preparation and programming of the Town’s five year Capital Improvement Program including scoring and ranking projects, budgeting, and presenting the plan to Town Council
Analyzes plans to determine conformance with Town requirements.
Manages project teams composed of Town representatives and consultants; facilitates the advancement of a project through various phases of project implementation.
Resolves design problems; manages the consultant selection process; reviews preliminary design reports; prepares Council Action Reports.
Responsible for project budget and schedule; prepares monthly status reports, presents project status reports to Commissions and Town Council, encourages public involvement.
Assists in the preparation of work plans, budgets, schedules and monthly reports.
Prepares Town Council agenda items for action and presents when necessary
Organizes and maintains records, files, maps and plans manually and on the computer.
KNOWLEDGE AND SKILLS
Knowledge of Civil Engineering, Transportation/Land Use Planning, Drainage and Environmental Management principles.
Knowledge of project management and construction principles.
Knowledge of public communication and issue resolution techniques.
Knowledge of procurement and contracting procedures and policies.
Knowledge of principles of cost accounting and municipal budgeting procedures.
Knowledge of applicable Town Codes and County, State and Federal standards for capital improvement projects.
Knowledge of Microsoft Windows Office.
Ability to provide excellent customer service.
Ability to communicate ideas, technical advice, recommendations in one-on-one, small group and large group settings.
Ability to make oral and written presentations to other Town City staff, and Town Boards and Commissions.
Ability to produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
Ability to make mathematical calculations and draw logical conclusions.
Ability to provide thoughtful and thorough analysis.
Ability to listen, communicate and work effectively with a diverse group of people.
Ability to handle multiple projects simultaneously and use good judgment in prioritizing work assignments.
Ability to attend or conduct various meetings as needed.
Ability to read and write general correspondence, memorandum, letters, e-mail, technical reports, and engineering studies.
Ability to use graphic instructions including blueprints, maps, layouts and other visual aids.
Skill in preparing and presenting complex technical reports and information in a format that is easily understood.
Skill in establishing and maintaining effective working relationships with contractors, engineers, architects, other Town employees and officials, and the public.
Skill in customer service and dealing tactfully and courteously with the public, answering technical questions and handling difficult resident concerns.
A Bachelor’s Degree in Construction Management, Civil Engineering, or a related field and five years of experience in public works design and construction, with two years of experience in project management. A valid driver’s license. Professional Engineering License preferred, but not required.